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Constitution of Ngā Tauira Māori - Nga Tauira Maori ntm.maori.nz

Nga Tauira Maori ntm.maori.nz

Constitution of Ngā Tauira Māori

Constitution of Ngā Tauira Māori

1.      Name

a.      The name of the “Society” shall be Ngā Tauira Māori

2.      Objectives

The Society shall operate in New Zealand to encourage and support Auckland University Māori students in their academic, culture and social development and achievement generally in the context of Tino Rangatiratanga and in a manner consistent with Te Tiriti Waitangi, its principles and tikanga and in particular:

a.       To ensure that tutorials and study space, literature and technology resources within the University are readily accessible to Māori students;

b.       To encourage participation in and facilitate communication with Te Mana Akonga  (National Māori  Students’ Society);

c.        To enhance the profile of Māori students within campus by encouraging their participation in the affairs of the entire student body;

d.       To raise the profile of Māori students in the wider community;

e.       To promote Māori input in media activities on and off the campus;

f.         To establish and maintain networking between Māori students, their Executive, departmental representatives and portfolio holders.

3.      Powers

a.      The Society may exercise all the powers that bodies corporate have, provided that in the exercise of those powers the Society shall observe the conditions and limitations described elsewhere in these rules.

b.       The Executive may do all such other things as may be incidental or conducive to the attainment of any of the objectives of the Society or the exercise of any of the foregoing powers within New Zealand provided that none of the objectives be pursued and powers shall be pursued or the powers exercised in a way that would derogate from the charitable nature of the Society or conflict with the conditions of any exemption from taxation granted by the Department of Inland Revenue or the conditions of any subsidy or grant provided by any Government Department or Auckland University.

4.      Registered Office

a.      The registered office of the Society shall be the Student Union Building, University of Auckland, 4 Alfred Street, Auckland or at such address as the Executive shall determine from time to time.

5.      Membership

a.      Any student who is enrolled at the University of Auckland as Maori and is has registered with Nga Tauira Maori in the manner prescribed by the Executive shall be recorded as a member of the Society.

b.      Any other student who identifies with the kaupapa of the Society may apply for membership and if the executive considers the applicant suitable then the application may be accepted by a simple majority at a special general meeting of the Society. The Executive may make such restrictions as to the benefits or memberships as it considers appropriate.

c.       The Society may invite any other person to be a member of the Society but any such person shall not have voting rights.

d.      Those members who are alumni of Nga Tauira Maori may be accorded speaking rights at ordinary, special and annual general meetings.

e.      Any member may resign by notice in writing to the Kaiawhina but shall not be entitled to a refund of any part of their subscriptions paid by them.

6.      Constitution of the the Executive

a.      The Executive committee shall be known as “The Executive” and shall consist of not less than the following:

                                                              i.      Tumuaki - Co-president (two)

                                                            ii.       Kaitiaki Putea - Treasurers (two)

                                                          iii.       Kaiawhina - Secretary (one)

b.      A member of the Executive must be a member of the Society and shall hold office until the end of the calendar year for which they were elected unless he or she:

                                                              i.      Resigns

                                                            ii.       Fails to attend three consecutive meetings of the Executive without leave of absence

                                                          iii.      Is unable to perform his or her duties

c.       If the number of Executive falls below that specified above, the Executive shall appoint an interim replacement to achieve the minimum number.  A new executive member will be elected at a special general meeting of the society, held within four weeks and interim members of the Executive shall hold office until this election takes place.

d.      The Executive may create or disband portfolio positions as the need arises or as it sees fit.

e.      Elections for the Executive shall be held in October of the proceeding year of their term at Special General Meeting.  Nominations shall be made by one member of the Society and seconded by one member of the Society.

f.        Only members of the Society who are or have been enrolled at the University of Auckland during the term of their position may be members of the Executive or hold portfolio positions.

g.      Elections of The Executive and the portfolios shall take place before the end of October in the year preceding their term of office.

7.      Proceedings of the Executive

a.       Subject to the subsequent provisions of this clause the Executive shall meet for the dispatch of business, adjourn and otherwise regulate its meetings as it considers appropriate.

b.       Questions arising at meetings of the Executive shall be decided by simple majority vote. In the event of a tie in voting the Kaiawhina may exercise a casting vote.

c.        The quorum necessary for the transaction of the business of the Executive shall be three but the Kaitiaki putea, Kaitono putea or Kaiawhina must be one of those.

d.       Where the Kaiawhina considers it appropriate, meetings of the Executive may be held by any audio-visual means or by computer conferencing. Resolutions thereby arrived at shall be as valid as if they had been passed at a meeting of the Executive members duly convened and held.

e.      The Tumuaki may, and the Kaiawhina on the requisition of three (3) members of the Executive may at any time summon a meeting of the Executive .

f.        The Executive may appoint committees consisting of members of the Society as it sees fit and any member of the Executive may be an ex-officio member of such committees.

g.      Proceedings of the Executive g. Public statements on behalf of the Society may only be made by the Tumuaki or with the authorisation of the Tumuaki.

8.      Meetings of the Society

a.      The Society shall hold an Annual General Meeting within three (3) months of the end of the preceding financial year to:

                                                              i.      Consider the Annual Accounts presented by the Executive;

                                                            ii.       Appoint an auditor of the Annual Accounts

b.      Notice in writing of the place, date and time of every Annual General Meeting shall be given to members at least fourteen (14) days prior to the meeting specifying the general nature of business.

c.       Special General Meetings may be called by any five members in writing through the Kaiawhina who must give notice of the meeting and details of matters to be considered at the meeting within fourteen days of receipt of the requisition.

d.      The quorum for all meetings shall be 12 including the coordinator and not less than three other members of the Executive .

e.      Only current members of the Society as outlined in clause 5(a) or those in clause 5(b) who have been accorded voting rights pursuant to that section, may vote at any meeting of the Society.

9.      Indemnity

a.      The Executive shall be indemnified by the Society from and against all losses and expenses properly incurred by them in or about the discharge of their duties.

10.  Financial

a.      The financial year of the Society shall be from 1 January to 31 December.

b.      The Executive shall ensure that books of accounts are kept and that annual accounts are presented to the Annual General Meeting of the Society.. .

c.       All moneys received shall be paid to the credit of the Society at such bank as the Executive shall from time to time appoint.

d.      Cheques on the bank account shall be signed by the Kaitiaki Putea and one of the Tumuaki. No Executive  member is to sign a cheque which has not got both the name of the party being paid and the amount of the payment endorsed on it otherwise such action will invalidate the indemnity provided in clause 9 hereof.

e.      . Any document committing the Executive to the expenditure of $500 or more for any one items of expenditure or to a series of payments in the following 12 months period totaling $500 or more, must first be approved by resolution of the executive. The limit may be changed by resolution of Executive.

f.        The Executive shall produce an Annual Budget by the end of February in their year of their term. This budget shall outline all costs to Ngā Tauira Māori for that year and may be reviewed at the half way point of the financial year.

g.      The Executive may invest funds of the Society on deposit with any trading or savings bank or in any security approved by law for investment of trust funds. Only the dividends or interest from these deposited funds may be accessed unless a resolution passed by a two thirds majority at an ordinary meeting of the Society.  All investments or savings over the value of $500 must be approved by a two thirds majority at an ordinary general meeting of the Society

h.      Pursuant to s23 Incorporated Societies Act 1908 the Executive shall file an Annual Financial Statement with the Registrar of Incorporated Societies.

11.  No Profit to Members

a.      No part of the income or property of the Society shall be paid or transferred directly or indirectly by way of profit to any member but the Society may pay reasonable wages or expenses for services rendered by any member of the Society.

12.  The Seal

a.      The Kaiawhina or any other person the Executive nominates shall have the custody of the Common Seal. The Common Seal shall not be affixed to any document except by the authority of the Executive previously given and shall be so affixed in the presence of two Executive  members who shall affix their signatures to every document so sealed.

13.  Changes to the Rules

a.      These rules may be changed by two-thirds majority vote at a Special General Meeting of the Society of which fourteen (14) days written notice has been given. No changes may be made that would derogate from the charitable nature of the Society or the primacy of the original objectives of the Society.

14.  Winding Up

a.      In the event of the Society being wound up any surplus assets, after payment of liabilities and the expenses of winding up, shall be given to some other group chosen by the Society, whether incorporated or not, having charitable objectives similar to the objects of the Society and operating in New Zealand.